How to Approve Your Timecard in Paychex

How to Approve Your Timecard in Paychex

Overview

All employees must review and approve their timecards in Paychex Flex before 10:00 AM on the Monday following the end of each pay period. Approving your timecard ensures that your hours are accurate and your paycheck is processed on time.

Failure to approve your timecard by the deadline may delay your payroll processing.

Step-by-Step Instructions

1. Log In to Paychex Flex

  • Enter your username and password to sign in.

  • If you’ve forgotten your password, click “Forgot Password?” to reset it.

2. Access Your Timecard

  • From the Dashboard, select Time & Attendance.

  • Click Timesheets or My Timecard, depending on your view.

  • Select the appropriate pay period (the current or most recent one).

3. Review Your Hours

  • Check that all work hours, meal breaks, and any PTO or holiday hours are accurate.

  • Make sure there are no missing punches or unapproved time-off requests.

  • If you notice an error, contact your supervisor or HR immediately before approving.

4. Approve Your Timecard

  • Once everything is correct, click Approve (usually at the top or bottom of the timecard screen).
    See the PDF that includes screenshots of how to do this.

  • You’ll see a confirmation message indicating your approval was successful.

5. Verify Approval

  • After approving, your timecard should display a status of “Approved” or a checkmark icon.

  • If it still says “Pending,” refresh your browser or log out and back in to confirm.

Important Notes

  • ✅ Deadline: All employees must approve their timecards before 10:00 AM on the Monday following the pay period end date.

  • 🕐 Late approvals may result in delayed paychecks.

  • 📩 If you encounter any issues, please submit a ticket to our HR team through Zoho

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