AmeriPharma reimburses employees for approved business-related expenses incurred on behalf of the company. To ensure timely and accurate reimbursement, employees must use the correct expense form and follow the submission steps outlined below.

Expense Categories and Required Forms

There are three main expense categories. Each category has its own required form.

Expenses

This category includes elective, approved, work-related expenses, excluding mileage. Examples include:

• Transportation costs

• Meals

• Miscellaneous one-off expenses incurred on behalf of the company

A completed Expense Reimbursement Form is required for this category.

Mileage

Mileage reimbursements are calculated based on the monetary value of distance traveled for work purposes, including:

• Distance traveled to and from the office on a regular basis

• Distance traveled to and from approved work-related events

A completed Mileage Reimbursement Form is required for this category.

Parking

This category includes visitor parking fees associated with parking in the structure at the Orange office.

A completed Parking Reimbursement Form is required for this category.

Submission Requirements and Steps

To submit a reimbursement request, complete the following steps carefully.

Receipts

You must provide one of the following for each expense:

• A paper or electronic receipt, or

• A screenshot of a bank statement that clearly includes:

  • Transaction amount

  • Merchant name

  • Date

Complete the Relevant Form

Each reimbursement form must:

• List all expenses from that category

• Include all requested information

• Be completed in full

• Be signed and dated by the requester and manager

Submit an HR Ticket in Zoho

Once your documentation is ready:

1. Submit an HR ticket through Zoho

2. Select:

   • HR Category: Pay & Compensation

   • Payroll Category: Reimbursements

3. Attach:

   • All receipts listed on the form

   • The completed and signed reimbursement form

Ticket Naming Convention

Please name your ticket using the following format:

“Last Name, First Name - Reimbursement Category mm-dd-yyyy"

Example:
“Doe, John - Parking Reimbursement 12-23-2025

Receiving Your Reimbursement

• Reimbursements will be included in your next available paycheck

• You can find the reimbursement on your pay stub under “Gross Earnings”

• The line item will read “Reimb Non Tax”

• The total should match the total amount listed on your most recent reimbursement report

Frequently Asked Questions

Where do I find the forms?

All reimbursement forms are available in BambooHR.

How do I fill them out and sign them?

You may print and sign the forms physically and then scan them, or take a clear photo of the signed form.

How do I know which form to fill out for which expense?

Use:

• The Expense form for general approved work-related expenses

• The Mileage form for distance traveled for work purposes

• The Parking form for visitor parking fees at the Orange office